Rate Policies for Rentals
Easier Than Buying Your Own
Payments, storage, insurance, and worst of all…. maintenance. Yes, the M-word. When RVs are abandoned in storage they tend to go bad. We take all the headache out of ownership. Get all of the positive aspects of ownership without the headaches!
Rental rates vary by RV so please see individual listings for specifics on rental rates. Also, we encourage you to compare prices with others; you’ll find that TxRvAdventures offers the best RVs with upfront, transparent pricing, and the lowest fees, after all, who wants to be shocked with all the add-ons?
Payment Schedule And Info
You pay 30% of the total rental fee at the time of booking. You pay the remainder 30 days before the rental period. If booking within 30 days of departure, 100% is required.
You will be charged a security deposit ($1500 to $2500 for motorhomes, $750 to $1000 for trailers) seven days before your rental begins. This deposit will be released, less any damages or additional fees (fuel, mileage as noted below) within a week of returning the RV.
Affirm Financing (offered at checkout)
This service is a financing alternative to credit cards and offers instant financing for online purchases to be paid in fixed monthly installments.
You can cancel the vehicle for a full refund, less a 15% service fee of full rental cost, up to 30 days prior to the rental. If you cancel with less than 30 days prior to the rental, you will receive a refund for 50% of the full rental cost. Cancellations must be made in writing.
We are unable to offer refunds for shortened trips if for some reason (e.g. weather, change in schedule) you return the vehicle early. TxRvAdventures reserves the right to cancel a reservation at our discretion if we feel that the rental would not be safe (e.g. a renter shows up intoxicated, a hurricane is expected along the coast and you are determined to go fishing, etc.). If we cancel the reservation you will receive a full refund.
High Altitude Camping
High Altitude Areas: Altitudes above 5,000 ft can affect propane systems such as water heaters, furnaces, and some RV refrigerators. If you plan to travel in these altitudes, make sure you let our staff know at the time of booking so that we can better prepare you for what to expect and how to mitigate disruptions.
Restocking, Cleaning & Sanitation
There is nothing worse than having to detail your rental at the end of your relaxing vacation. So just like it sounds, we charge a flat fee per rental ($100 Class C, $125 for Class A Gas, $150 for Class A Gas Bunk Models, $150 for Ford Super C, $300 for Freightliner Chassis Super C & Diesel Pushers, $300 for Toy Haulers) to help cover the cost of keeping everything stocked, cleaned and sanitized. We do the work so you don’t have to.
Insurance ($50 to $200 per day depending on RV’s value)
The insurance offering that is provided through our website is from a third party. This fee can be removed up to 24 hours before your trip begins if you bring your own insurance! Please notify the staff in advance if you plan to bring your own insurance so we can verify the correct covereage prior to pickup.
From our third party insurance provider: Renter’s personal insurance will act as primary to any coverage they have purchased through our insurance provider. If other sources of recovery also cover the loss, our insurance offering is provided by a third party and they reserve the right to pursue recovery of any claim payments. The insurance provider will pay for sudden, direct, and accidental loss to the listed vehicle for perils covered under our Comprehensive & Collision coverage. The insurance provides coverage for exterior damages caused by the renter during the rental period. The collision coverage will cover when damages are sustained to the rental as the result of an impact with an object or another vehicle or the upset of the vehicle regardless of fault. You will be prompted to choose between different levels of insurance coverage during checkout. This will be for the insurance that covers comprehensive and collision much like your personal vehicle would. You will be able to choose between the Essential Package and Peace of Mind Package. The Essential Package provides state minimums for liability coverage only. TxRvAdventures recommends the Peace of Mind Package as it provides up to $1M in liability. Please remember that RVs are big and heavy and have the potential to do a lot of damage, so please protect yourself. Both packages include roadside assistance!
Vacation Rental Damage Protection ($69) – view policy
As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $1,500.00. Any damages that exceed $1,500 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $1,500.00. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy here: plan details
The Vacation Rental Damage Protection can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request Customized Services Administrators, Inc. d/b/a Generali Global Assistance & Insurance Services to pay directly TxRvAdventures any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact TxRvAdventures directly if you do not wish to participate in this assignment.
The plan cost includes the insurance premium and assistance services fee. Insurance coverages are underwritten by: Generali U.S. Branch, New York, NY; NAIC # 11231, for the operating name used in certain states, and other important information about the Insurance & Assistance Services Plan, please see Important Disclosures.
Trip Cancellation Insurance (6.5% of rental cost) – view policy
Vacation Rental Insurance has been made available with your reservation. Vacation Rental Insurance provides coverage for the loss of prepaid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation investment and force you to incur unplanned expenses. Trip Cancellation and Trip Interruption coverage is available for events such as a sickness or injury of yourself, family member or traveling companion; flight delays due to adverse weather; interruptions of road service; terrorist acts; and mandatory evacuations. The plan also includes other valuable coverages such as Medical and Dental, Baggage, and Emergency Assistance and Transportation in addition to useful services such as identity theft, concierge and 24/7/365 emergency assistance. We strongly recommend you purchase this valuable protection. Additional terms and conditions apply; please read your Description of Coverage/Policy carefully and contact Generali Global Assistance at 866-999-4018 with coverage questions.
You can review the Description of Coverage or Insurance Policy here: plan details.
The plan cost includes the travel insurance premium and assistance services fee. Travel insurance coverages are underwritten by: Generali U.S. Branch, New York, NY; NAIC # 11231, for the operating name used in certain states, and other important information about the Travel Insurance & Assistance Services Plan, please see Important Disclosures.
Delivery $350 for first 25 miles, $10 per mile after that)
This is calculated from our lot to the delivery location, one way. This fee does not include actual fuel cost and this will be added to the reservation at the conclusion of the rental. Please keep in mind we have to make the trip twice!
Pets ($100) 3 dog max!!!
We love our furry friends. However, they do have fur and no matter how hard you try to clean up after them… well you know. Please do not leave your pets free to roam about the cabin unattended, they tend to do unexpected things when left alone in new environments. Sorry, no cats without prior approval. Please note that this fee does not cover pet damage.
Bike Racks ($50)
Our motorhomes have the option of adding a four bike rack to them, upon availability ($50)
Satellite Dish ($100)
Our Diesel Pusher Motorhomes have the ability to have in-motion satelite through DISH network.
Roadside Assistance ($15 per day) – view policy
Can be removed if you have your own roadside assistance.
For $15 per day you get Coach-Net’s RV Vacation Care Package ensuring you with peace-of-mind protection. Coverage includes unlimited towing, flat tire assistance, battery boost, lockout service and mobile mechanics!
As part of the program, you’ll be able to make calls into a 24/7 RV Technical Support Hotline to answer questions like “I’m only getting cold water in my shower, how do I fix it?” (TxRvAdventures prefer you call us first as we know our RVs!!!)
Finally, there are personal trip planning services to help you find and reserve a spot in the nearest RV park. (They even source great local restaurants for you, can you believe it?)
Additional Mileage ($0.75/$0.50 each)
200 miles per rental day. Additional miles are $0.75 each. However, we reward those that plan ahead (your planning helps us plan our maintenance) by offering a discounted rate if purchased prior to pickup.
Additional Generator Hours ($5/$3 each)
4 hours of generator usage per rental day. Additional generator hours are $5 each. However, we reward those that plan ahead (your planning helps us plan our maintenance) by offering half off the additional cost if purchased prior to pickup.
Late Returns, between 11am and 5pm ($125 if notified and approved in advance)
A $125 late fee will be imposed if you return the RV between 11am and 5pm of your scheduled return day. As much as our employees love their jobs, they too have families of their own. Please stay in contact if you find that you are going to be late. Please remember that our units are usually booked by other families picking up as quickly as the next day.
Late Returns, after 5pm (extra night rental)
Generally late returns that pass the 5pm mark will not be accepted as there aren’t any employees around to let you in the lot! We also find that it is very hard to complete the return procedure in the dark. Please communicate in advance if you feel you are going to need an extra day and keep in mind that a lot of our RVs are rented to other families often times starting the next day.
Fuel Not Full, Gas/Diesel ($50 + actual cost)
This usually should not be a problem as there is literally a gas station across the street from us! However, if we are required to take the motorhome and refuel it there will be a $50 charge plus the actual cost of the fuel.
Fuel Not Full, Propane ($50)
We will give you a list of locations that fill propane around us, however sometimes the RVs are returned without the propane being filled back up. We do have a propane tank onsite, however we have no way of measuring how much gas we use so we simply charge $50 per tank (sometimes we loose money, sometimes we make money).
Forget to Dump the Sewer ($50)
We realize that this can be a bit of a pain, however we provide a list of the nearest dump locations and look for the dump location app on the tablet we provide you. We have a small tank at our lot that is very expensive to get sucked out, so please dump before you leave your campsite or at one of the locations we show you.
TxRvAdventures offers a 10% discount off the base rental rate to all Military, Police, Firefighter, EMS and Teachers’ families in honor of your service to our country and community. Please let us know in advance so we can say thank you.
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